EUDR due diligence checklist: from plot to import declaration

Step-by-step checklist for EUDR compliance: plot geolocation, risk classification, supplier audit and TRACES NT declaration.

Pillar context

EUDR due diligence is more than a tick-list — it is a continuous verification cycle per shipment. This checklist gives the concrete steps an operator must execute, in order.

1. Product + HS code in-scope check

• Determine the HS code
• Verify whether it falls under EUDR Annex I (cattle, cocoa, coffee, palm oil, rubber, soy, timber)
• Document the scope decision

2. Supplier information collection

• Full supplier identity (name, address, trade registry, EORI)
• Plot geolocation (latitude + longitude, WGS84 decimal degrees)
• For plots >4 hectares: polygon coordinates, not a single point
• Production/harvest date per batch
• Volume per plot per batch

3. Risk assessment

• Country risk classification (high/standard/low per EU decision)
• Overlay plot coordinates with deforestation data (Global Forest Watch)
• Check if the plot was deforested or degraded after 31-12-2020
• Assess human-rights risks

4. Risk mitigation (if non-negligible)

• Additional evidence (satellite imagery, independent audit)
• Supplier visits if required
• Quarterly control cycle
• If risk cannot be mitigated: reject shipment

5. DDS submission

• Log in to TRACES NT
• Fill in plot coordinates, product, supplier, risk assessment
• Obtain Due Diligence Statement reference
• Add DDS ref to the import declaration

6. Archival

• Keep all supplier documents for 5 years minimum
• Link DDS reference to invoice and BOM lines
• Make evidence chain available for customs audit

Where PSRA helps

Steps 2, 5 and 6 are disaster-prone in Excel. PSRA captures supplier data once via the LTSD workflow and reuses it automatically for DDS submission. The evidence chain from preferential origin covers ~70% of EUDR requirements.

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• Compliance as competitive advantage: how leaders win: Discover how forward-thinking companies deploy compliance as a strategic weapon rather than a cost centre.
• From customs penalty to compliance advantage: a case study: How a mid-size importer turned a six-figure customs penalty into a structural compliance advantage through automated origin determination.

Related downloads

• Whitepaper: 30-minute demo to trial: 14-day plan from demo to trial outcomes for origin, LTSD, and CBAM workflows.
• Comparison: Excel workflows vs PSRA: Finance-oriented ROI framing and migration checklist for operations teams.
• Case study template for compliance outcomes: Reusable structure to document measurable compliance impact, audit outcomes, and workflow improvements.

Related definitions

• Audit trail: An audit trail records who did what, based on which source data, and with what decision logic.
• BOM: A BOM is the bill of materials: the structured composition of a product.
• Supplier declaration: A supplier declaration captures the origin information a supplier provides for supplied goods.
• Customs declaration: A customs declaration is the formal notification to customs declaring goods for import, export, or transit, available in five procedure types.